This doesn’t just manifest itself in your task manager, either. Yet, at the same time, you are adding to the inbox, so within a few days, it’s now 200+ tasks, and this gets repeated until you eventually decide to delete everything and start again. It’s too many tasks to clear, so you don’t do it. If you are not regularly clearing your inbox, it will become swamped and overwhelming, and instead of clearing a few tasks, you now have 100+ tasks to clear, creating a cycle of procrastination. You then add it to the appropriate holding pen (project, time sector etc.) Then, later, you go through what you collected and decide what needs to be done (if anything) and when you will do it. You collect something and add it to your inbox. A way of reviewing what we collected and deciding whether we want to commit to doing the task or follow through on the commitment.įor instance, the inbox is a great filter. The solution to this is to build a filter. We can always go back into our system and clean it out later, but we need to develop the habit of collecting stuff in the first place to have a system to work with. I have wrestled with this for a while, and in the end, I concluded the need to develop the “collecting” habit outweighed the problem of swamping a system. On the one hand, it’s crucial to develop the habit of collecting our ideas, tasks, and commitments, yet on the other hand, if we are collecting too much stuff, we quickly swamp our system, and it becomes overwhelming. One of the dilemmas I have as a time management and productivity coach is on the side of collecting information.
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